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*This is a One (1) Year benefited position with the possibility of extension*

Job Summary

The Career Center Operations and Events Coordinator plays a key role in supporting the planning, logistics, and execution of the Career Center’s wide range of programs and events. These include large-scale student engagement experiences such as summits, career fairs, career treks, networking events, and both on and off-campus activities. As an essential member of the Career Center team, the Career Center Operations and Events Coordinator ensures seamless daily operations, supports employer and partner engagement, and contributes to institutional goals related to student career readiness and post-graduation success.

Key Responsibilities

• Coordinate logistics for Career Center events, including reserving venues, arranging transportation, creating schedules, and preparing materials
• Support pre-event planning and on-site execution, including student check-in, signage, supplies, and compliance documentation
• Collaborate with internal departments, student assistants, employers, and external partners to support event success
• Assist with employer and industry partner communication, follow-ups, meeting scheduling, and participation engagement
• Support data tracking and CRM updates related to employer and partner engagement
• Provide front-line service at the Career Hub, including responding to student inquiries and supporting drop-ins during peak periods
• Assist with appointment bookings, room reservations, inbox triage, and general administrative documentation
• Support marketing and outreach efforts by helping create and distribute promotional materials, maintaining sign-up lists, and contributing to post-event reporting
• Participate in staff meetings, major programs, committee work, and professional development activities
• Provide additional administrative and customer service support as needed to maintain smooth operations

Knowledge, Skills & Abilities

• General understanding of career development or student services in a university setting
• Familiarity with event planning and administrative coordination
• Awareness of student engagement and experiential learning concepts
• Strong written and verbal communication skills
• Excellent time management and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with online scheduling and CRM tools is a plus
• Basic design or flyer creation skills (e.g., Canva, PowerPoint) desirable
• Ability to manage multiple tasks with competing deadlines
• Comfort working with students, staff, and employer partners
• Ability to work independently with guidance from supervisor
• Willingness to learn institutional systems and follow protocols

Required Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents
• Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position

Preferred Qualifications

• B.A./B.S. in a human-service-related field
• One (1) year of customer service and coordination work in a complex setting

Compensation

Classification: Administrative Support Coordinator I
Anticipated Hiring Range: $4,649/month (Step 8)
CSU Salary Range: $4,047/month - $5,896/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: December 5, 2025 through January 4, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.