Working Title: Senior Program Coordinator
Classification Title: Administrative Support Coordinator II
Posting Details
Priority Application Deadline: Sunday, June 15th @ 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
Under the lead work direction of the AA/S NE, EES I, EES II and direction of the designated HEERA manager, the ASC II is responsible for the planning, delivery, promotion, evaluation, and tracking of various courses, programs, workshops, seminars, and special events with a high level of complexity. The senior program coordinator serves as lead in meetings with other departments regarding courses, recommends changes to current processes, serves as a point of contact for program information (internally and externally), represents the program at industry events, and may provide training to ASA II, ASC I, or temporary assistants. The senior program coordinator’s responsibilities are completed using both established policies and procedures and major deviations from these processes. Supervisory review is sought for any extreme deviation prior to implementation. The supervisor sets broad goals and objectives for the position. The senior program coordinator will be primarily responsible for assisting with project management and ongoing student services, coordinating program/course implementation and providing support to faculty, staff, and students; day-to-day coordination of academic programs, outreach and promotion. The senior program coordinator will also be responsible for documenting organizational policies, procedures and best practices.
FLSA: Non-Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $4,058 per month - $4,706 per month. Anticipated hiring range commensurate with candidate's education. experience, skills, and training.
CSU Classification Salary Range: $4,058 per month - $6,653 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Recruitment Type: Temporary (annually renewable)
Work Hours: Work hours are established within CCE's operating hours of Monday-Friday, 7 a.m. - 6 p.m. Some evening and weekend hours may be required.
The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs.
For more information, visit the Sacramento State, College of Continuing Education website at https://cce.csus.edu/about-cce.
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Required Qualifications
EXPERIENCE
1. Experience using standard office software programs (MS Word, Excel, PowerPoint, Access, Internet Explorer)
2. Experience in using independent judgment and decision making
3. Experience being quality oriented (accurate, timely, responsive to customers’ needs)
KNOWLEDGE, SKILLS, ABILITIES
4. Commitment to fostering a diverse, equitable, and inclusive work and learning environment.
5. Thorough knowledge of office methods, procedures, and practices
6. Effective communication skills (written and verbal)
7. Demonstrated presentation and facilitation skills
8. Problem solving, analytical and conflict resolution skills
9. Basic knowledge of some marketing principles, strategies, techniques and practices
10. Team oriented and ability to give lead work direction to support staff
11. Strong project, implementation, and program management skills
12. Working knowledge of budget policies and procedures
13. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
14. Interpersonal skills to interact effectively with all levels of staff and external constituencies
15. Ability to use negotiation and persuasion skills to achieve results and expedite projects
16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community
OTHER
17. Ability to work evenings and weekends as needed
18. Ability to travel to on and offsite locations
19. Experience working in continuing education
20. Experience working in an institution of higher education
21. Ability to use Continuing Spectrum (C2K)
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.
Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.