Job Title

Contracts and Procurement Manager

Classification

Administrator II

Auto Req. ID

556248

Salary Range

Classification Range $5,053 - $16,221 per month

(Hiring range depending on qualifications, not anticipated to exceed $9,300 - $11,400 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM         

Why CSUF

California State University, Fullerton (CSUF) is a leading public university known for its strong academic programs and commitment to student success. As one of the largest campuses in the CSU system, CSUF fosters innovation, collaboration, and professional growth. The university values teaching, research, and service, creating an environment where students, staff, and faculty can thrive. Joining CSUF means becoming part of a dynamic team dedicated to making a meaningful impact. We continuously seek individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

Department

The Contracts and Procurement department within the Division of Administration and Finance provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts and Procurement Manager (Administrator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Reporting to the Director of Contracts and Procurement, the Contracts and Procurement Manager manage and oversees the daily operations of a large-scale, high-volume, deadline driven office, providing strong leadership and daily guidance to staff and student assistants. The Contracts and Procurement Manager will apply comprehensive procurement and contracting expertise and professional judgment to oversee the full lifecycle of procurement of goods and services, issuance of Invitation for Bids (IFB) and Request for Proposals (RFP), interpreting policies, conducting public bid openings, managing vendor relationships, implementing procurement metrics, and advancing process improvement initiatives consistent with business best practices.

Responsibilities include complex contract development including drafting, reviewing, negotiating, executing, and administering a wide range of agreements, such as standard agreements, professional services agreements, public works contracts, leases, licenses, memoranda of understanding, affiliation agreements (clinical and teaching), and student placement agreements. This role also ensures the timely issuance of renewals and amendments, while assessing risk and ensuring compliance with applicable federal and state laws, statutory requirements, Public Contract Code, Education Code, and California State University (CSU) policies and guidelines.

The role fosters a collaborative and collegial work environment, ensuring the achievement of departmental goals and objectives while delivering excellent customer service in support of the campus community. This position will have direct contact with senior campus officials, the Chancellor’s Office, and other CSU campuses, as well as external and regulatory agencies. Serves on committees and workgroups as needed. Other duties as assigned.

Inclusive Leadership Statement

Inclusive Leadership Statement is required below, please be sure to address the following as a minimum. Please add additional information as you see necessary and applicable:

• What does inclusive leadership mean to you.

• A description of your experiences working with individuals with a different perspective.

• A description of how issues of inclusivity have impacted you personally or professionally.

Essential Qualifications

A bachelor’s degree from an accredited four-year college or university in Business Administration, Public Administration, Finance, or related discipline, or equivalent combination of education and experience. Minimum of three years of management level experience or progressively responsible contracting experience in an education or public purchasing operation environment.

Comprehensive knowledge of public procurement and contracting principles and practices including legal and regulatory compliance. Thorough knowledge of state or public contracting policies, applicable codes and statutes, competitive bidding processes, including conducting job walks and public bid openings, and risk management principles. Demonstrated ability to independently prepare, review, and negotiate complex high-level contracts, including leases, service agreements, and public works solicitations. Expertise in evaluating and interpreting a variety of specifications, proposals, and contract language for adherence to appropriate technical, legal, and functional requirements. Ability to independently interpret and apply policies as well as public and education contract codes and regulations. Familiarity with Accounts Payable, Travel, Shipping and Receiving, and P-Card policies as they relate to the procurement function. Proficient use of integrated financial systems, such as PeopleSoft, Oracle, P2P, Microsoft Office suite, and other standard productivity tools.

Demonstrated leadership skills by effectively guiding a cohesive team in a high-volume, deadline-driven environment, while adapting to changing priorities and exhibiting strong time management. Excellent verbal, written, and interpersonal communication skills, with the ability to develop and maintain effective working relationships. Creative, resourceful thinker, and organized planner with strong customer service orientation to both internal and external stakeholders, capable of building consensus across various groups. Highly skilled in organization, analysis, and problem-solving, with the ability to communicate effectively with departmental stakeholders and the general campus community.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Master’s Degree from an accredited college or university. California State University (CSU) or University of California (UC) procurement and contracting experience. Familiarity with CSU policies and P2P experience. Professional Certification such as Certified Professional Public Buyer (CPPB), Certified Professional Contracts Manager (CPCM), or equivalent. Prior experience with clinical, student affiliation, and service-learning agreements in a higher education environment.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.