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Job Summary

*This position is open to current CSU employees only.*  

The Associate Dean of Undergraduate Education manages units and projects within Undergraduate Education that support student success in areas of curriculum development and review, assessment of learning, supported instruction, and high-impact practices. The Associate Dean takes full authority for the day-to-day implementation of the campus GE policy in collaboration with the Director of General Education, including GE Program assessment, development of any necessary exceptions at the student and program level, and evaluation of all student GE petitions. The Associate Dean approves and advises undergraduate Interdisciplinary Majors, and, as delegated by the Dean of Undergraduate Education, has final campus authority for undergraduate petitions associated with student academic progress. 

Key Responsibilities

• Develop and revise appropriate petitions; review and make final decisions on student petitions; advise returning, probationary and disqualified students;
• Consult with advisors, chairs, the registrar, associate deans, and other relevant offices about complex student cases
• Provide leadership in development and implementation of GE Program policy, direction of GE program assessment including leading development of program learning outcomes, coordination with Director of General Education
• Liase with General Education Advisory Committee
• Review of GE courses and updates to established Guidelines
• Provide leadership in monitoring and improving effectiveness of policies and procedures
• Organize and oversee the work of the Council of Associate Deans and the Academic Disqualification & Reinstatement Review Committee (ADRRC)
• Recommendation of posthumous degrees and certificates of achievement
• Approval and advising of undergraduate Interdisciplinary Majors
• Representing Undergraduate Education on student success related committees and projects as assigned
• Supervise selected office staff
• Outreach and support for students seeking reinstatement after academic disqualification, in collaboration with Undergraduate Advising & Success
• Work with IRSA to develop data communication strategy for Associate Deans, Chairs, and faculty

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Demonstrated ability to interpret policy and to consult effectively in resolving difficult student advisement problems across a spectrum of academic issues
• Comprehensive knowledge or ability and eagerness to learn and understand the principles, practices, and procedures of Undergraduate Education
• Advanced knowledge in facilitating undergraduate curriculum development, analysis, and assessment
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership
• Facility with PeopleSoft and other campus databases and platforms
• Demonstrated success in educating and training faculty and staff regarding academic and/or student progress policies and requirements
• Public relations skills
• Capacity to work quickly under pressure
• Demonstrated successful ability in facilitating the education of students from a wide range of socio-cultural, language, education and ethnic backgrounds
• Outstanding oral and written communication skills
• Ability to effectively present information and respond to questions from groups of managers, customers, and the general public
• Ability to operate department/unit as a team
• Ability to accommodate multiple demands for commitment of time, energy and resources; adapt to changing priorities, situations and demands; and integrate change

Required Qualifications

• Doctorate Degree
• Minimum of five years of experience as a faculty member with leadership responsibilities or academic administrator experience

Preferred Qualifications

• Acquired tenured status at the minimum level of Associate Professor
• Management experience at the program or department level
• Broad experience facilitating undergraduate curriculum development, program review and student outcomes assessment, including General Education
• Demonstrated experience advising students and interpreting policy to solve complex advisement problems across a spectrum of academic issues
• Experience with PeopleSoft Student Administration and other campus databases
• Demonstrated experience developing or implementing student success programs and processes

Compensation

Classification: Administrator III
Anticipated Hiring Range: $13,500/month - $15,846/month
CSU Salary Range: $6,891/month - $22,119/month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: November 22, 2024 through January 15, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).