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Job Summary

Reporting directly to the Assistant Vice Provost for Faculty Excellence and Teaching Innovation with a dotted line to the Senior Director of Teaching Innovation, the Faculty Development Analyst provides complex administrative and logistical support for professional development programming for all SJSU faculty, including oversight of the day-to-day operations of the Center for Faculty Excellence and Teaching Innovation (CFETI). The Analyst performs duties under limited supervision, working independently and proactively to achieve the unit’s mission, vision, and outcomes—programmatic and budgetary.

Organizationally located within SJSU’s Office for Faculty Success, CFETI supports excellence in all aspects of a faculty member’s assignment (including support for RTP, range elevation, sabbatical leave, and other personnel processes; equitable, inclusive, accessible, and effective teaching for student success; research, scholarship, and creative activity; and leadership development). CFETI supports faculty in equitable and effective use of a broad slate of educational technologies, including the campus learning management system. The Faculty Development Analyst works collaboratively and effectively to establish and maintain relationships with a broad array of stakeholders and is committed to creating an inclusive environment for all employees. 

Key Responsibilities

• Manages and coordinates all projects that are assigned, maintaining appropriate balance among multiple priorities
• Strategically develops the scope of work for any given project and integrate goals and deliverables with corresponding metrics for analysis and/or assessment
• Assists with the development and maintenance of project documentation, including but not limited to timeline, project scope, budgets, process mapping, and workflow design
• Interprets project and organizational dependencies to prepare for the impact of the project directly to and across various functions of the unit
• Conducts ongoing analysis and research to maintain the validity of a project’s progress
• Collects programmatic data and infers meaningful insights from that data and makes recommendations based on the trends over time
• Ensures productivity and appropriate level of compliance is maintained
• Conveys and/or presents information to the Assistant Vice Provost and, as directed, to all key stakeholders using appropriate verbal, written, graphical, or other relevant format as needed
• Conducts projects to completion by employing strong organizational skills, customer service, and business acumen
• Advises the Assistant Vice Provost and, as appropriate, others within the unit on CSU and SJSU policies and procedures for budget administration
• Develops and administers the budget in collaboration with ABSO
• Maintains the office budget for the Center for Faculty Excellence and Teaching Innovation, and initiates purchase requisitions, direct pay claims, and budget and expense transfers
• Manages various payment and salary reimbursement processes in a timely manner, following up/communicating with other campus partners
• Prepares quarterly and year-end forecasts and analysis for funds assigned, including state and auxiliary accounts
• Maintains and monitors the accounting of unit-specific commitments
• Maintains accurate records and develops accurate projections and recommendations regarding endowment accounts and discretionary funds
• Creates informative and well-organized financial presentations and reports
• Reviews proposed budget, salary and personnel actions to ensure conformance with established guidelines and collective bargaining agreements
• Manages all recruitment activities (e.g., staff, student assistants, faculty appointments), ensuring the unit is in compliance with UP policies and procedures
• Manages unit-UP interface for staff personnel processes (e.g., reclassification, equity review, in-range progression, reassignments and position description revision).
• Assesses, analyzes and makes recommendations for administration of unit facilities and resources, including office space, telephones, supplies, computing and equipment needs
• Provides work direction to the Administrative Support Coordinator II regarding effective coordination of resources (time, staff, budget, and physical space) to create an effective and welcoming environment for faculty
• Provides work direction to the Administrative Support Coordinator II regarding coordination and promotion of faculty development opportunities and initiatives

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent policies, procedures, laws and regulations and present recommendations or information to individuals or groups in a persuasive manner
• Excellent project management and collaboration skills
• Ability to effectively present ideas and concepts in written or presentation format 
• Excellent English language skills; excellent written and oral communication skills
• Excellent interpersonal skills to work effectively with diverse constituents, the ability to work with individuals at all levels in the organization and strong relationship building skills
• Critical thinking and problem-solving skills, with the ability to investigate and analyze problems having broad administrative impact. 
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies
• Skilled in preparing, writing, and editing general communications, technical reports, training guidelines and informational materials
• Working knowledge of software applications such as Google Suite, Adobe Acrobat, Lucid Chart, and others that support word processing, spreadsheet, and database management
• Ability to perform accurately in a detail-oriented environment
• Ability to handle multiple work priorities, organize and plan work, events, and projects
• Demonstrated consultative skills in working with internal and external constituent groups
• Quickly adapt and maximize productivity through use of appropriate tools, planned training, and performance initiatives
• Ability to research, develop, and adapt resources that create timely and efficient workflow
• Ability to anticipate problems, develop solutions, and address them proactively
• Ability to maintain and handle sensitive communications with employees and external entities including maintaining confidentiality
• Ability to train others on new skills and procedures and provide lead work direction
• Excellent customer service, networking, and public relations skills  

Required Qualifications

• A bachelor's degree and/or equivalent training
• Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Five or more years of progressively more responsible administrative work involving study, analysis, and/or evaluation leading to the development or improvement of policies, procedures, practices or programs
• Experience with project management and/or program development (e.g., planning, budgeting, process management, scheduling/task management, documentation development)
• Experience with budget projection and analysis
• Experience working effectively and diplomatically with all levels of cross functional teams
• Experience preparing and delivering presentations (e.g., project planning, data presentation, marketing/design)
• Technological proficiency, especially with systems such as PeopleSoft, PageUp/CHRS, and Google Workspace
• Excellent written communication skills
• Advanced knowledge of spreadsheet design and usage
• Experience working in a higher education environment
• Experience working in a diverse and inclusive environment

Compensation

Classification: Administrative Analyst/Specialist – Exempt II
Anticipated Hiring Range: $6,505/month - $7,000/month
CSU Salary Range: $5,537/month - $10,014/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: November 16, 2024 through December 1, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).