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Job Summary

*This position is open to current SJSU employees only.*  

Under the direct supervision of the Deputy Athletics Director for Internal Operations, the Assistant Athletics Director for Finance supports the finance entities of the department and provides management direction to the business office. The major finance duties  include approving all departmental expenditures, travel and reimbursements; managing workload to assigned staff; ensuring day-to day transactions are being processed quickly and accurately through the CSU system and Tower Foundation; Projections; Quarterly reports to campus finance; Monthly reports to budget supervisors; Ad hoc reports; Forecasting; assist  with completing the Equity in Athletics Disclosure Act (EADA) report for the U.S. Department of Education and the Revenue  and Expense Distribution reports for the National Collegiate Athletic Association (NCAA).

Key Responsibilities

• Monitor and review revenue and expenditures for the Department of Intercollegiate Athletics.
• Project annual team travel budgets, review actual monthly expenses against projections and update projections. Ensure designated teams/departments comply with established campus, CSU, and NCAA policies and procedures for competition, training and recruiting related travel requirements.
• Work with the Deputy AD for Internal Operations to prepare cost/benefit analysis, reports, and allocation proposals.
• Work with the Deputy AD for Internal Operations, SJSU FABS Management and Business Analysts, and Tower Foundation financial staff on reporting, budget, and adjustments.
• Monitor the annual resource allocation process for operating funds.
• Create query reports for quarterly projection reporting. 
•  Create and maintain position listing for Division.
• Process HR expense adjustments. 
• Develop annual, quarterly, and monthly revenue and expense reports. Review and approve purchases, reimbursements, and travel requests.
• Determine salary chartfields to balance funding sources.
• Process Position Management Action forms. 
• Develop donor reports for sport-specific fundraising accounts out of the Tower Foundation.
• Coordinate and monitor audit information with an annual external audit company.
• Assist with calculating financials, department information, and complete reports for the U.S.  Department of Education Equity in Athletics Disclosure Act (EADA), NCAA Revenue Distribution report from the annual external audited report.
• Create specialized budget reports as needed.
• Manage cell phone stipend reimbursement process.
• Coordinate sports competition contracts above 10k for all sports. Upload data into FTS system.
• Direct and train business department staff including student assistants.

Knowledge, Skills & Abilities

• Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations
• Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects
• Ability to effectively use all communication methods and formats and expertise, persuasion, and negotiation skills to build consensus to achieve short- and long-term goals and objectives
• Thorough knowledge of financial record-keeping methods, procedures, and practices; arithmetic and general office procedures
• Ability to apply accounting procedures and practices to analyze complex accounting problems; Working knowledge of operational and fiscal analysis and techniques
• Ability to analyze and interpret accounting data; prepare clear, accurate financial statements and reports
• In-depth knowledge of project management, including research and analytical methodologies
• Facilitate Oracle-based reporting systems, ability to manipulate and organize data
• Be a critical thinker who can think on their feet and make quick but sound decisions.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form
• Ability to train others on software, skills, and procedures and provide work lead direction
• Skills in research, development, and evaluation of policies and programs, including skills in collecting, evaluating, and interpreting data to develop sound conclusions and make appropriate recommendations
• Working Knowledge of operational and fiscal analysis and techniques
• Ability to quickly learn CSU financial software and apply it to the department uses
• Ability to train others on new skills and procedures and provide work lead direction
• Ability to handle issues and escalations in a timely and effective manner
• Ability To write policy documents, communicate to end-users, and enforce across the Department

Required Qualifications

• A bachelor's degree and/or equivalent training
• Six years of high-level administrative work experience involving study, analysis, budget development & management, and evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs—extensive experience using FTS software

Preferred Qualifications

• CSU experience with data warehouse reporting and analysis Knowledge of NCAA rules and regulations
• Two years of experience working with the FTS software
• Two years of relevant experience working in the Division I athletic department

Compensation

Classification: Administrator II
Anticipated Hiring Range: $9,345/month
CSU Salary Range: $5,053/month - $16,221/month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: January 8, 2025 through January 14, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).