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Job Summary

Under general supervision, the Property and Evidence Analyst will receive, record, classify and store various types of property that have been recovered, found or turned in as evidence; maintain files and records regarding property in custody and its disposition; release property to be returned to rightful owners; maintain chain of custody records, evidence, property and possibly testify in court concerning the chain of custody records; oversee purging and destruction of weapons, illicit drugs, and miscellaneous materials.

Key Responsibilities

• Coordinate, Receive and store electronic devices from internal and multiple external law enforcement agencies
• Maintain chain of custody, log all electronic devices into RMS property system, verify authorization to forensically access digital items
• Transfers custody of property to Digital Forensic Lab Technician
• Receive custody of digital property along with digital forensic results, Store and return property and results to originating agency
• Enter and update property in RMS, TracNet, the BEAST, and other systems
• Cash property/evidence is transferred to SJSU bank accounts for storage
• Transport property to County crime lab, utilize County database LMS to process property, process and provide associated police reports to the lab, Receive back custody of property along with lab results, Store property and distribute results to Investigations.
• Transport latent fingerprints to the County Evidence unit for processing, receive and process fingerprint results by adding it to RMS and notifying Investigations
• Maintain written logs of property in custody, maintain written files of property entering and exiting the Property and Evidence Room
• Conduct monthly reconciliation property reports to ensure safekeeping items are held in accordance with the Evidence Code, conduct yearly reconciliation property reports for narcotics and weapons to be in compliance with Evidence Code
• Package property for storage, file property in designated locations, audit and inventory property in custody, maintain and order property packaging and processing supplies
• Transfer property to authorized persons or agencies
• Run reports on scooter impound inventory, determine number of citations to be issued to each company, coordinate with Parking Services for issuance of citations and confirm payment, release scooters to companies
• Purge property from cases being expunged by Records Division
• Reconciles property cases for Narcotics, weapons, and explosive destruction
• Prepare and complete statistical and informational reports on Property and Evidence, and Bicycle/Scooter Impound
• Responsible for Lost and Found property submitted to UPD from all departments on campus, attempt to contact owners prior to proper disposal of or auction of items
• Make recommendations for improvement of Property and Evidence and Lost and Found procedures
• Participate in designated training program for new police officers and student employees. Train new department personnel in the use of the RMS property system, and evidence processing/packaging procedure
• Develop schedules and work assignments and training for student employees assigned to Property and Evidence, review and approve payroll for student employees
• Maintain a monthly of flammable/explosive materials items, coordinate with Health & Safety Department for the disposal of the items
• Maintain and provide an updated packaging manual in the Evidence Processing room, Maintain and provide an updated manual as a quick reference for Property and Evidence Unit personnel
• Maintain and provide proper level of packaging supplies, measuring equipment, latent fingerprint kits
• Manage subpoena requests for evidence, coordinate with officers to temporarily release evidence for administrative purposes such as court
• Liaison with RIMS Support Team to ensure property system is properly operating
• Ensure police department vehicles are in working order by keeping maintenance logs for each vehicle, obtaining quotes for outside vendor work as needed, transporting vehicles to maintenance sites
• Coordinate with FD&O Auto Shop to schedule vehicles for service
• Track vehicle mileage and report to DGS-Department of General Services
• Maintaining department gas card program
• Vehicle assignments for patrol
• Maintain and order police vehicle related supplies (Police tape, AEDs, first aid kits)

Knowledge, Skills & Abilities

• Thorough knowledge of policies, procedures and regulations related to managing police property and evidence
• General knowledge of record keeping and filing procedures, as well as data processing systems and procedures
• Ability to read, understand and apply local, state and federal law
• Ability to prepare clear and concise reports and draft operating procedures
• Ability to handle and package various property and evidence items for storage in accordance with established operational procedures
• Ability to organize and maintain the Property and Evidence Room in orderly fashion
• Ability to prepare reports for DOJ audit
• Excellent oral and written communication skills
• Ability to be able to deal in a courteous fashion with the general public, university employees, students and other law enforcement agencies
• Ability to operate a criminal justice computer, video display terminal and an in-house microcomputer network display terminal
• Ability to plan and schedule work and provide lead work direction to others
• Ability to lift and move items weighing up to 50 pounds
• Excellent customer service and public relation skills
• Basic knowledge of handling hazardous and/or contaminated materials
• Ability to maintain a valid California Driver’s License
• Ability to communicate with constituents in a professional and respectful manner

Required Qualifications

• A bachelor's degree and/or equivalent training
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

License

A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations.

Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses.

Preferred Qualifications

• Bachelor’s Degree in Criminal Justice, or Forensics or in a related field
• Experience with varied computer databases, or spreadsheets, or preparation of inventory reports

Compensation

Classification: Administrative Analyst/Specialist – Exempt I
Anticipated Hiring Range: $6,600/month - $7,000/month
CSU Salary Range: $4,598/month - $8,318/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: April 23, 2025 through May 7, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.