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Job Summary

Financial Aid and Scholarship Office is seeking an Associate Director of Financial Aid Operations and Technology to provide leadership and management for technology-supported services used in the administration of student financial aid programs. As a member of the office’s administrative team, this position oversees financial aid operations, customer service initiatives, technical systems, regulatory updates, and the development and implementation of automated financial aid processes. The position also provides leadership to Operations Team members and technical staff and assists with the development of policies, procedures, training, and operational communications.

Key Responsibilities

• Provide leadership for the implementation and administration of technology-supported financial aid services
• Participate in the CMS Instance Management Team and represent the campus at CSU Financial Aid Module meetings
• Manage electronic processes and data transfers involving EDConnect, the California Student Aid Commission, Department of Education, and Common Origination and Disbursement (COD)
• Oversee technical processing and reporting for federal, state, and institutional financial aid programs
• Develop and implement office-wide technical goals, policies, processing protocols, and procedures
• Manage financial aid communications throughout the application cycle and coordinate student messaging with Enrollment Services
• Serve as security administrator for the PeopleSoft financial aid module and ensure appropriate system access and compliance with FERPA and campus security protocols
• Create reports and provide detailed financial aid data to Student Affairs and other campus stakeholders
• Coordinate and troubleshoot imaging and workflow systems and support continuous process improvement

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Working knowledge of, or the ability to develop proficiency in, the appropriate and ethical use of emerging technologies, including artificial intelligence (AI), in higher education and administrative contexts
• Ability to apply emerging technologies to support operational effectiveness, data-informed decision-making, and service delivery to students, faculty, and staff
• Demonstrated ability to support continuous improvement and organizational learning through the responsible application of technology within assigned areas of responsibility
• Ability to evaluate potential applications, promote responsible, ethical, and equitable use, and ensure alignment with institutional policies, regulatory requirements, and strategic priorities
• Thorough knowledge of operational management practices and the ability to manage staff
• Thorough knowledge of student information systems with the ability to learn PeopleSoft student financial aid modules
• Thorough understanding of admission practices
• Ability to interpret, apply, and explain federal and state reporting regulations for the financial aid reporting
• Ability to effectively present information and respond to questions from groups of managers, customers, and the general public
• Possess knowledge of public administration principles, university infrastructure, practices, and methods
• Ability to define problems, collect data, establish facts, and draw valid conclusions, and to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with multiple abstract and concrete variables
• Ability to compose and appropriately format correspondence and reports
• Ability to work with mathematical concepts such as probability and statistical inference, to apply concepts such as fractions, percentages, ratios, and proportions
• Thorough knowledge of software applications such as word processing, spreadsheets, and database management
• General knowledge of the methods and problems of organizational and program management

Required Qualifications

• Bachelor’s degree in a relevant field
• Five (5) or more of progressively responsible management experience in financial aid administration
• Three (3) years of direct supervisory experience
• Two (2) years of hands-on experience overseeing the technical administration of a system

Preferred Qualifications

• Master's Degree in business administration or a related field, or equivalent management experience in higher education
• Seven (7) or more years of progressively responsible management experience in financial aid administration or a related administrative area with at least three (3) years of direct supervisory experience
• Experience in developing and managing different types of budgets (departmental, trust or auxiliary, financial aid, scholarship, etc.)
• Direct experience with the administrative software system PeopleSoft
• Experience with process reengineering and the use of technology (e.g., imaging and workflow systems) to enhance processing
• Experience in enrollment management strategies for student recruitment, student retention, and graduation
• Experience with outcomes-based assessment of financial aid programs
• Involvement in professional associations and organizations

Compensation

Classification: Administrator II
Anticipated Hiring Range: $8,545/month - $9,702/month
CSU Salary Range: $5,053/month - $16,221/month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: August 19, 2026 through September 2, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

People and Culture
jobs@sjsu.edu

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU system wide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.